GOVERNMENT
OF ANDHRA PRADESH
ABSTRACT
Social Welfare Department -
Reforms in Social Welfare / B.C. Welfare / Tribal Welfare Departments
Introduction of e- Procurement of goods/materials in Social Welfare / Tribal
Welfare Departments/APSWREIS/APTWREIS(Gurukulam) - Guidelines/Procedures to be
followed Orders Issued.
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SOCIAL
WELFARE (OP) DEPARTMENT
G.O.Ms.No:52
.
`
Dated:08-09-2003
Read the
following:-
1.
Agreement between Government
of Andhra Pradesh and M/s. CI India Pvt.Ltd. dated
17.6.2002.
2.
G.O.Ms.No.2, Information
Technology & Communication Department dated
15-01-2003.
3.
Decisions taken at the
review meeting held by Honble CM on 15.7.2003.
4.
Minutes of the Meeting held
on 5.8.2003.
-<<*>>-
O R D E R:
Government have from time to time, been initiating several reforms in
tendering process for public works with a view to bringing in simplification of
procedures, greater transparency and healthy competition in procurement methods.
2
As part of its e-governance initiatives, Government identified
e-Procurement as one of the key thrust areas and has taken up e-procurement
project as one of the core IT initiatives.
Accordingly, Government entered into an agreement with M/s. CI India Pvt.
Ltd. to develop, operate and maintain e-marketplace as a pilot project
initially, covering the following four departments:-
1.
Andhra Pradesh Technology
Services
2.
A.P. State Road Transport
Corporation.
3.
A.P. Health and Medical
Housing and infrastructure Development Corporation.
4.
Commissionerate of Tenders
(Irrigation, R&B Department)
3.
Government in Information Technology & Communication Department
through G.O.2 nd read above have issued orders authorizing the above 4
departments to take up e- procurement through electronic
process.
4. Keeping in
view the need to extend e-procurement process to other important
departments of Government also, it was ordered by Honble CM in the review
meeting on e-procurement held on 15.7.2003 to
introduce e-procurement system in
Social Welfare/ B.C. Welfare / Tribal Welfare Departments including Engineering
Wings and Residential Institutions Societies functioning under their control and
consequently Government issue the following orders:
a)
e-procurement shall be
adopted by Commissioner of Social Welfare, Commissioner of B.C. Welfare,
Commissioner of Tribal Welfare, APSWREIS, and APTWREIS duly following the
guidelines/procedures as indicated in the annexure enclosed to this
G.O.
b) The following items
required for the hostels and residential Schools for all the
Welfare departments shall be
procured through e-procurement:-
(i)
Bed materials like carpets,
bed-sheets
(ii)
Stationery items, Note Books
and work Books
(iii)
Plates and Glasses, trunk
boxes,
(iv)
Furniture items like cots
etc.
b)
A Multi Departmental
Procurement Committee (MDPC) will
be constituted separately for the welfare group and the committee shall
take the critical procurement decisions like verifying the quality, approval of
rates and also ensuring quality check during supplies of
goods.
c)
All the existing codal
rules, G.Os, executive instructions etc., applicable to the processing of
conventional tenders shall be applicable to the bids to be procured through e-
Procurement, except to the extent modified/revised in the guidelines
enclosed.
d)
In respect of works, which
are included in e-procurement, tenders will not be received in the conventional
method.
e)
Service
charges shall be paid to M/s. C1
India as per the agreement entered by Government of Andhra Pradesh with M/s. C1 India on 17th
June,
02 as indicated below or as may be modified from time to time in
future:
1.
a.
Tender hosting charges
- Rs. 4,500/- per
tender
2.
b.
Transaction Fees - 0.24% of the value of an end-to
end
Transaction
conducted through the
e-Procurement
marketplace.
f)
Service charges shall be paid by the respective
departments concerned. An effort
shall be made to institute a centralized system of payment of service charges to
reduce delays and workload.
g)
Necessary amendments/changes
in the existing procedure, as deemed necessary, for switching over from the
conventional/existing procurement processes to equivalent e-procurement process,
shall be made by the concerned Departments
and shall take necessary action in this regard.
5.
Notwithstanding any existing provisions of A.P. PWD Code as well as other
orders and executive instructions in force, e-procurement processes shall be
valid for procurement of goods /material and services etc.
6.
The above orders shall come into force with immediate effect.
(BY ORDER AND IN THE NAME OF
THE GOVERNOR OF ANDHRA PRADESH)
J.SATYANARAYANA,
PRL. SECRETARY TO
GOVERNMENT.
To
1. The Commissioner of
Social Welfare Hyderabad,
2. The Commissioner of
B.C.Welfare, Hyderabad.
3. The Commissioaner of Tribal Welfare,
Hyderabad.
4. The Secretary, APSWREIS.,
Hyderabad.
5. The Member Secretary, Gurukulam, Hyderabad.
Copy
to:
PS to Principal Secretary,
Social Welfare,AP Hyderabad
PS to Secretary, Tribal
Welfare, AP Hyderabad
PS to Principal Secretary, IT&C
Dept
PS to Minister for Social
Welfare, AP Hyderabad
PS to Minister for Tribal
Welfare, AP Hyderabad
PS to Minister for B.C.
Welfare, A.P. Hyderabad.
Spl.Secretary to
C.M.
Principal Secretary to
C.M.
GA( I &PR)
Dept
M/s C1 India Pvt Ltd., 501,
Mahavir Chambers, Basheerbagh, Hyderabad
// Forwarded :: by Order
//
Section
Officer
( G.O.Ms.
No. 52, S.W.(OP) Dept.
dated:08-09-2003 )
Guidelines/Procedure to be
followed in instructions of e- Procurement in /Social Welfare / B.C.Welfare /
Tribal Welfare Departments and APSWREIS & APTWREIS(Gurukulam) in respect of
goods required for the hostels
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1.0
Notice inviting Tender
(NIT)/Tender documents:
The notice Inviting Tenders
(NIT) and Tender documents etc, shall be in the Standard formats as applicable
to conventional Tenders and will be finalized/approved by the officers competent
as in the case of conventional Tenders.
2.0
Publication of
NIT:
The officers competent to
publish NIT in case of conventional Tenders will host the NIT in the e- market
place @ http://www.eprocurement.gov.in/
Simultaneously, a notification should also be published in the newspapers, and
Tenderla Samachara Patrika as per existing rules, in the following format to
affect economy:-
|
Government of Andhra
pradesh Social
Welfare/B.C.Welfare/Tribal Welfare Department e procurement
Notice 1. Name of the
work
:
. 2. Estimated cost
: Rs.
. 3. Last date/Time
for receipt of
tenders.
:
4. Name and address of
the SE concerned:
:
Further details can be
seen @ e- procurement market place @
www.eprocurement.gov.in |
3.0
Time allowed for
Tendering:
Time allowed from the date
of hosting of NIT at e- market place to the last date of receipt of tenders e-
market place is 14 days, as in conventional Tenders.
4.0
Registration of contractors
with e- market place.
The e- procurement market
place provides and online self-service registration facility to such of the
suppliers, who are already registered with respective participating departments
for supply of specified goods and services. As an incentive for early registration,
basic registration by suppliers, that allows them to participate in the e-
procurement process shall be enabled on the e- procurement market place without
levy of any registration or subscription fee upto 31st March, 2004 or
such later date, as may be decided by the Steering Committee. However, the e- procurement market place
may levy charges for such value-added services as may be decided by the Steering
Committee on e- procurement as laid down in the G.O. second read above.
5.0
Payment of cost of Tender
documents:
The collection of cost of
Tender documents is dispensed, as there is no physical supply of tender
documents and also to have absolute anonymity of the bidders participating in e-
procurement. The bidders can
view/download the tender documents, from the e market
place.
6.0
Submission of
Bids:
The bidders who are desirous
of participating in e- procurement shall submit their Technical bids, price bids
etc., in the standard formats prescribed in the Tender documents, displayed at
e- market place. The bidders should
upload the scanned copies of all the relevant certificates, documents etc., in
the e- market place in support of their Technical bids. The bidder shall sign on all the
statements, documents, certificates, uploaded by him, owning responsibility for
their correctness/authenticity.
After uploading the
Technical/Price bid, the attested copies of the uploaded statements,
certificates, documents,(except the price bid/offer) are to be submitted by the
bidder to the concerned Head of the Departments, so as to reach before the date
of opening of the price bid.
Failure to furnish any of the uploaded documents, certificates, before
the price bid opening date will entail rejection of the bid and forfeiture of
EMD. Similarly, if any of the
certificates documents etc., furnished by the bidder is found to be
false/fabricated/bogus, the bidder will be blacklisted and the EMD
forfeited.
7.0
Payment of EMD (Earnest
Money Deposit):
The EMD payable along with
the bids is 1% of the estimated contract value and the balance EMD payable at
the time of concluding agreement is 1 ½% of contract value. The DD/BG shall be from a Nationalized
Bank valid for a period of 6 months.
Xerox copy of the DD/BG is to be scanned and uploaded along with the Bid
and the original D.D./BG shall be sent to the concerned Head of the Department
so as to reach before the date of opening of the Price Bid. Failure to furnish the original DD/BG
before price bid opening date will entail rejection of bid and
blacklisting.
8.0
Technical bids/Price bids
opening:
The Technical bids will be
opened online by the concerned Head of the Departments or the Multi Departmental
Procurement Committee (MDPC) as the case may be, at the time and date as
specified in the tender documents.
All the Statements documents, certificates, DD/BG etc., uploaded by the
Tenders will be verified and downloaded, for technical evaluation. The clarifications, particulars, if any,
required from the bidders, will be obtained either online or in the conventional
method by addressing the bidders.
The technical bids will be evaluated against the specified
parameters/criteria, same as in the case of conventional tenders and the
technically qualified bidders will be identified. The result of Technical bid evaluation
will be displayed on the e- market place, which can be seen by all the bidders
who participated in the Tenders.
Similarly, at the specified
date and time, the price bids of all the technically qualified bidders will be
opened online by the concerned Superintending Engineer and the result will
be displayed on the e- market place
which can be seen by all bidders who participated in the Tenders. Till the technical bids are opened, the
identity of the bidders who participated in the Tenders are to be kept
confidential. Similarly, till the
price bids are opened, the bid offers are to be kept
confidential.
9.0
Processing of Tenders:
The Committee on tender
process will evaluate and process the tenders.
10.0
Charges payable to M/s. C1
India Pvt. Ltd.:
The Service charges payable
to M/s. C1 India Pvt. Ltd. , as laid down in the GO 2nd read above
are as indicated below:
a)
Tender hosting charges
:
Rs.4,500=per Tender.
b)
Transaction fee
:
0.24% of the Agreement
value of the
work.
The tender hosting charges
are payable by the concerned Head of the Departments on hosting of a Tender
notice. The Head of the Departments
shall arrange payment within a period of 30 days from the receipt of the bill
from M/s. C1 India Limited. In
respect of tenders cancelled at any stage and record again only tender hosting
charges are payable. The transaction fee is payable by the
successful bidder through a DD drawn in favour of M/s. C1 India Private Limited,
Hyderabad at the time of conclusion of the agreement. The said DD shall be sent to M/s. C1 India Limited by the
concerned department who is entering into agreement with the successful
bidder. Suitable provision should
be made in the estimate of the concerned work to meet the above expenses by the
bidder.
J. SATYANARAYANA,
PRL. SECRETARY TO
GOVERNMENT.